picture gallery    

Look at the possibilities (flexibilities & freedom) that the paperless office can provide, and get inspired. Here we'll post pictures of both stationary and mobile paperless offices, and show you how to perform various paperless tasks. Please send us your own paperless office pictures with a caption, and we'll post them here and on the BLOG.

paperless office pictures

 
The Paperless Office
This is George Dimopoulos' paperless office. Yes - it's 100% paperless, and paper documents that end up on his desk will rapidly be scanned, digitized and then shredded into the recycling bin. The office has been highlighted as the greenest office at Johns Hopkins.



A clutter-free and clean work environment can help you stay focused on tasks, find the files you need fast. The best of all may be that you can clone the office onto your home computer and laptop, and in that way be able to get work done from any other location. See pictures below on the mobile paperless office. 
This is what the Paperless Office is: 1. A powerfull PC. 2. Three monitors for large viewing area. 3. An external hard drive for back-up and storage. 4. A scanner with aoutoloader for easy digitization of paper documents. 5. A headset. 6. A webcam. 7. A gyroscopic mouse for desk-free operation. 8. A USB flash drive memory. 9. A printer to print documents on paper when that is required by regulations. 10. A telephone for communications. 11. A tablet-PC / laptop.



Do something creative with all the space you'll free up when the file cabinets and shelves are gone. Once you have got rid (by digitizing) your paper books you'll realize that there is a decorative value in having books.

It's a pleasure to unleash creativity and productivity in a clutter-free environment.

The paperless home office consists of: 1. A desktop replacement portable computer. 2. A Second monitor to provide more viewing area. 3. An external keyboard with mouse for more comfortable and efficient typing and drawing. 4. An external mobile hard drive. 5. A wireless modem for connectivity to the world wide web throughput the house. 6. A book scanner for scanning of paper books into eBook format. 8. A headset.



This is a flatbed scanner that has been
specifically designed to scan books. The edge of this scanner allows for scanning close to the book page edge and without bending the book spine too much. The conversion of a 300 pages book into a PDF file will take about 1 hour. Once you have scanned your library into electronic format, you'll be able to take and access it anywhere.


A handheld portable scanner that can scan in typed text from books, magazines or newspapers into its memory or directly into a word processor. This is the perfect tool or electronic highlighter - if you need to need to copy selected text sections from printed material. It is lightweight, battery driven and can also be used as a translators when any of the 11 different languages have been loaded into its memory.
An first geberation electronic ink eBook reader. The main advantages of this device are: its low weight, small size and very low energy consumption. Electricity from the battery is only consumed when the page is turned, and thousands of books can be stored on it with a high capacity memory card. The device can also play MP3 music files while reading. The eBook reader can be used to read books or documents in the manufacturer's eBook format, and also PDF and the regular word format. The technology has evolve rapidly and similar devices exist with color screens, wireless connectivity and highlighting and note taking capabilities.
The Mobile Paperless Office
One of the great advantages of going paperless is the freedom and mobility it provides. Once your office (all your documents) have been cloned (or copied) on your laptop, you're free to go and do your work from wherever you want. See an inspiring example of Paperless Office mobility here.
The tablet laptop PC will take care of all computing and internet based communication tasks. The PDA phone is the communications center and will do email , SMS and wireless telephony communications. It will also be useful for downloading files from emails when internet is unavailable. The eBook reader provide an entire library of books for the trip. The webcam can be used for face-to-face communications and video conferencing. A portable media player is loaded with music, pictures, a movie and can also be used to watch digital broadcasting TV in case such media would be available. Note the earplug type headphones; very useful when flying since they will effectively reduce the jet engine noise. A video camera for HD footage is always a good thing to have when traveling to exotic places. Note that no paper except of the passport is used on this trip.



Before departing one can update the library by browsing among thousands of titles wirelessly and buy/download some new ebooks instantly.

Most airports have unfortunately not been designed for mobile workers and finding an electricity source for charging a laptop battery for the flight may sometimes be complicated. Airports should be better designed in the future for mobile workers; they should have plenty of power outlets and free wireless internet connections.




This s really the last chance to check email and make cheap phone calls. The PDA phone can still be used during the flight as a media and video player.




As long as you have energy, much work can be done on flights. Extra batteries may be a good idea. A standard feature of future airplanes should be electricity outlets.


Typing on the laptop keyboard can become complicated when in economy class and the passenger sitting in front of you has decided to lean back. This is where the tablet PC works better. It's also great for editing manuscripts through direct hand writing on the typed text. Use the tablet as an ebook and read, read, read...


At the destination you can connect to the internet from your hotel room and catch up with business. Talk to some people - face-to-face, and get some work done.


A light laptop in a small backpack is a must for spontaneous creative work while on the go. Don't try to adapt your biological clock to your work schedule, but do the opposite; work when it feels best to do so. This is one of the many flexibilities that the paperless office provides.

The tablet PC is the ideal computer when attending meetings and conferences. You can take notes, read background information, browse the internet for more information, communicate through emails with colleagues, or work on something else when the meeting becomes boring. The other great thing is that you can send the meeting notes to your colleagues or boss immediately, and you'll always have them accessible at any place.

Access to the Internet with a wireless modem is provided by the Zambian cell phone company. With this service one can stay connected in a location-independent manner.


Waiting for your next connection? Use this "dead" time productively with your mobile paperless office, to make free time when you're in more interesting places.



The ebook reader becomes handy and a pleasant escape every once in a while when on the road.


Because mobile telephony is much cheaper than landline installations, it is becoming widely available in the lesser developed parts of the world. This provides for communications and Internet capabilities for your paperless office almost anywhere.



Sending a text message - saying I'm on my way. Text messages are a much cheaper way to instantly communicate compared to telephony when abroad on roaming services.




High-speed internet is provided through satellite services, even in the bush.

You'd be amazed over the penetration of cellular telephony networks world-wide. This is good news if your phone would break down.

The impact of information technology on the poorer parts of the world will e immense - as information and education can spread freely across borders to everyone.

The paperless office can be taken anywhere - and can be made available to everyone.

Business as usual; Stay connected and communicate with your colleagues and friends. The use of an external microphone and earphones can improve the communication significantly. You can also make the experience more exciting by choosing an outdoor location for your conference "room".


Whatever the critics of the paperless office and library will say, this is simply impossible to do with your paper book library.



A portable media player becomes handy to watch movies or listen to music wherever you'd be.




Here is a trick on how to download documents (files) through internet (i.e. an email) to your laptop when wireless computer connectivity is unavailable.  1. Download the email attachment on your PDA-phone by synchronizing with the email server (you need the international roaming capabilities here). 2. save
the file on your PDA-phone's flash memory card (i.e. micro MMC). 3. Transfer the flash memory card to the laptop (it must have a slot for it) and save the file on your hard drive. 4. Continue enjoying paperless flexibilities and work. This transfer between the PDA phone and laptop could alternatively have been done through wireless IR or Bluetooth connections. In the worst case scenario I could have worked on the MSW documents directly on the PDA phone but it is a bit tedious with the tiny display and keyboard. Having a flash memory card slot on your PDA- or smartphone is a good thing for file transfer and storage of multimedia.



This is all you need for your travel paperless office. A laptop, a PDA phone and an ebook reader.
 



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